General information

Delegates

The registration fee for full participants includes:
  • Admission to all scientific and educational sessions of the congress
  • One Congress bag containing the Final Programme and Refresher Course/Abstracts CD Rom

Complimentary registered delegates will receive:

  • Access to the opening ceremony, welcome reception & coffee breaks
  • Access to the industrial exhibition area
  • One Travel Pass, for use on buses, trams & metro

The above documents, Congress bag and badge will be available in the pre-registration area upon arrival for all delegates who have received a barcoded registration confirmation issued by the ESA Secretariat. This must be presented upon arrival at the pre-registered delegates scanning area.

Accompanying persons

Accompanying Persons (AP) are not allowed to attend scientific sessions.

The Accompanying Person registration costs €80 (including VAT) and can be purchased together with a delegate's registration (and only one-day delegates will be able to buy a one-day AP badge). An AP registration includes:

  • Access to the opening ceremony and welcome reception
  • Access to the industrial exhibition, coffee breaks
  • One Travel Pass (when registered for the whole of the congress)

Individuals without a badge may attend the Award and Opening Ceremonies and Welcome Reception only if accompanied by a registered delegate.

Passport / Visa / Invitation letter

Each delegate and accompanying person is responsible for having a valid passport for entry into The Netherlands. Participants requiring a VISA for entry into The Netherlands are advised to submit their application in their home country at least two months prior to the intended date of travel. Please check with the Dutch Embassy in your country to determine if a VISA is required.

Delegates requiring an Invitation letter in order to obtain a VISA will receive this automatically together with their registration confirmation. The letter of invitation does not cover registration fees or any related expenses and is considered a formality to facilitate the process of obtaining a VISA for entry into The Netherlands. Cancellations due to VISA refusal /delay are non refundable.

Congress language

All sessions of the Scientific Programme are exclusively in English.

Press registration

Individuals from the press can enter the congress building, poster area and exhibition for one day only: in order to do so, go to the ESA Secretariat desk on site and collect a free one-day badge (subject to approval of press credentials by the ESA Secretariat). That badge will have to be returned the same day. Note that access to scientific sessions is not allowed.
For longer access to the congress, or to access scientific sessions, press can either pre-register online or self-register on site.



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