Exhibition
Exhibition Stands
The exhibition stand is an important site for commercial organisations to meet doctors and present products. Exhibition stands should allow the company to show and display information relevant to both the company and its products, and other scientific information that the company may choose to disseminate. Activities not related to the practice of medicine are not appropriate under this code of practice. The exhibition stands will be monitored by ESAACS. Detailed rules and regulations concerning stand construction and dismantling will be available in the Exhibitor Manual. Please also refer to the congress centre’s rules and regulations for exhibitors.
Product Disclaimer
Exhibition of a product or service does not constitute an endorsement by the European Society of Anaesthesiology nor by ESAACS.
Assignment of Space
Booking forms received by ESAACS before 1 October 2011 will be dealt with according to the Euroanaesthesia Accrued Point System. Bookings received by ESAACS after this deadline will be dealt with on a first-come first-served basis.
Noise
Exhibitors may not make noise that could be heard outside the exhibitors’ assigned space and cause problems for attendees or other exhibitors. ESAACS reserves the right to require exhibitors to discontinue any activity that ESAACS deems annoying or disruptive to others. Live presentations at the stand are not permitted without prior approval from ESAACS.
“Meet the expert” sessions at an exhibitor’s stand are not allowed during the official scientific programme. Meet the expert sessions during coffee breaks are acceptable as long as the presentation is not disruptive or annoying to others. Plans for such sessions must be submitted to the ESAACS for prior approval.
Give-Aways and Distribution of Printed Materials
Give-aways and printed material may be distributed only in the space reserved for the exhibitor in the exhibition hall, in hospitality suites, or at industry sponsored satellite symposia / workshops. Materials may not be distributed in any hotel reserved by ESAACS for the congress delegates unless it is done in cooperation with ESAACS and the local hotel agency. Companies may only offer gifts, preferably of educational or scientific value, with a maximum value of €20. Gifts with a value equal to or lower than € 120 are allowed for professional or patient educational purposes, such as textbooks and CDs. Product identification is permitted on give-aways. Exhibitors are invited not to give away items that are similar to officially sponsored items.
Lotteries
Contests such as lotteries and raffles are subject to the code of conduct for healthcare industry regarding promotional activities and must be submitted to the ESAACS for prior approval. The prize should be useful to the delegates for professional use. No pictures or brand names are allowed to promote your raffle and/or lottery.
Exhibitor’s Participation in Euroanaesthesia
Registered exhibitors cannot attend Euroanaesthesia scientific sessions. Exhibitors who wish to attend any scientific session must apply and pay for regular delegate registration. Exhibitors will receive several complimentary exhibitor badges and congress bags based on the size of the exhibition space.
Space Integrity
Exhibitors may not publicise, distribute, canvass, display, carry out activities or demonstrations, or distribute materials or inducements, outside the space assigned to them. ESAACS may refuse applications from companies that do not meet standard requirements or expectations and reserves the right to curtail or close exhibits, wholly or in part, that reflect unfavourably on the character and the purpose of the meeting.
Public Relations
The participant shall not disclose inappropriate information or use any technical or confidential information regarding the business or affairs of the organiser or any of the other participants of the event acquired by way of the participant’s contract to participate in the event.
Press Conferences organised by commercial organisations participating at Euroanaesthesia meetings may not be organised during times of the official scientific programme, and not in the congress centre without prior approval. These times include the time for abstract viewing and the annual meeting of the General Assembly. No press activities may be organised during the opening ceremony and opening reception.
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